Last updated August 25, 2023

Microaggressions at work: Recognizing & overcoming our biases

Two people having a serious conversation

Senior Content Marketing Manager, Culture Amp

“It’s just a joke.” “You know that’s not what I meant.” For many folks from marginalized communities, these offhand remarks are something they hear regularly – and often in response to them expressing their hurt and pain.

An Asian-American woman born in America may hear such phrases when she expresses offense at the question: “Where are you really from?” A Black man’s hurt may be belittled when he’s told he’s “overreacting” when a co-worker calls him “one of the good ones.” And someone from the LGBTQ* community may be considered overly sensitive if they get fired up when someone remarks: “That’s so gay!”

Most of the time, it’s true that the speaker has no intention of causing offense or pain. People are often unaware of how their words or actions impact the recipient, whose experiences differ so much from their own. But regardless of intention, these instances of “microaggressions” have real effects on people’s lives. Much like unconscious biases, being unaware isn’t an excuse for perpetuating harmful behaviors or beliefs.

In this blog, we’ll briefly discuss the various types of microaggressions and how they manifest at work. We’ll also share tips for how you can respond to and grow from being told you’ve committed a microaggression.

What are microaggressions?

Kevin Nadal, a professor of psychology, defines microaggressions as:

“The everyday, subtle, intentional – and oftentimes unintentional – interactions or behaviors that communicate some sort of bias toward historically marginalized groups."

Microaggressions happen everywhere, including at work. We may call microaggressions “micro” aggressions, but their cumulative impact can be measured on a “macro” scale. Day-by-day, slight-by-slight, microaggressions can feel like "death by a thousand papercuts." Given that most folks spend the majority of their lives at work, microaggressions in the workplace have a profound impact on people’s mental, spiritual, and even physical health. That's probably part of why only 3% of Black employees reported wanting to return to the office full-time, compared to 21% of White workers. For all these reasons, we believe that understanding and reducing the occurrence of microaggressions is essential for building a better, more humane world of work.

Microaggressions usually emerge from our deeply-rooted biases against those who are different from us. Frequently a result of our upbringing, many folks don’t know they possess these biases until they come face-to-face with them in a conversation or confrontation. That being said, it’s human to make mistakes. Our perspectives are limited, and it’s natural not to understand how every other community experiences the world. What matters most is how we choose to respond once we’re made aware of our biases and the ways they manifest themselves as microaggressions.

Understanding the various types of microaggressions

By definition, microaggressions are a comment or action that negatively targets a marginalized group of people. Communities or identities that can be targeted include, but are not limited to:

Race
Gender
Age
Sexual orientation
Socioeconomic class
Citizenship status
Disability
Religion

Often, folks exist at the intersection of many overlapping identities (e.g., an Indigenous trans woman or a disabled immigrant). Thus, microaggressions can be intersectional. For example, an Indigenous trans woman may encounter microaggressions on the basis of her race, her gender, being trans, or any combination of the three.

Subgroups of microaggressions

One study from the Teachers College at Columbia University identified subgroups of microaggressions. While the study itself focuses on racial microaggressions, we find that the definitions, which we've rephrased below, can also be applied to microaggressions more broadly.

Microassaults: An explicit verbal or non-verbal attack meant to hurt the intended victim through name-calling, avoidant behavior, or purposeful discriminatory actions. For example, telling somebody to "go back to their country," using homophobic language, or displaying White supremacist symbols. This type of microaggression is the most likely to be enacted purposefully.
Microinsults: A verbal or nonverbal communication that subtly conveys rudeness and insensitivity in a way that demeans that person's heritage or identity. These often take the form of "subtle snubs" that the perpetrator is unaware of, but the recipient is fully cognizant of.

An example of a verbal microinsult is making the comment, "I think the most qualified individual should get the job, regardless of race," to a non-White candidate or asking a non-White student how they got into the school. Microinsults can also happen nonverbally, such as when a male manager is distracted and uninterested when talking to his female direct reports.
Microinvalidations: A communication characterized by their intent to exclude, negate, or nullify the psychological thoughts, feelings, or experienced reality of a person from a marginalized background. Examples include telling a Black person, "We are all human," or asking a non-White co-worker born in America how they got so good at English.

How microaggressions manifest at work

Microaggressions, in all its forms, can manifest themselves verbally, behaviorally, or environmentally. Below are a few examples of how microaggressions can show up at work.

A verbal microaggression occurs when someone says something offensive or disrespectful to a marginalized group. Some examples include:

Asking a lesbian co-worker, “Who is the ‘man’ in your relationship?”
Making stereotyped comments, such as telling a Black person, "You like fried chicken, right?"
Mispronouncing someone’s name because “it’s too difficult to say”
Complimenting a non-White colleague’s English under the assumption they weren’t born and raised in an English-speaking country
Continuing to use words or phrases that others find offensive

A behavioral microaggression is an insensitive or problematic action that often plays into identity stereotypes. This might look like:

Mistaking a Latinx colleague for a service worker
Giving only personality-based feedback (“You should smile more”) to a female employee during her performance review
Excluding a coworker with a disability from an after-work event due to the assumption that they aren’t capable of participating
Assuming an older coworker isn’t able to use or learn to use a specific technology (i.e., ageism)

Environmental microaggressions are expressed in society through a lack of representation, inclusion, and diversity. This often manifests through:

Excluding people of color from executive positions
Not offering accessible facilities or buildings
Naming all the buildings or rooms after White men
Not establishing any protocol for sharing gender pronouns

Microaggressions can significantly and adversely impact organizational health by creating a toxic work culture that corrodes employee engagement and overall employee experience. Experiencing microaggressions can steadily wear away at everything from performance, sense of belonging, current and future development, to retention, and more. Not least of all, microaggressions can undermine your organization’s diversity, equity, and inclusion efforts and stagnate the innovation afforded by diverse perspectives.

What to do when you’ve committed a microaggression

Almost everybody has committed a microaggression before, but not everybody is accustomed to being called out and responding with grace. Accepting criticism is difficult for the best of us, no matter how enthusiastically we embrace the idea of unlearning our biases. That’s why it’s important to treat these confrontations as learning moments, rather than personal attacks. Just because you’ve said something problematic doesn’t mean you are a helplessly problematic person. If you listen to others’ concerns with an open heart and mind, you can make significant progress in aligning your words and actions with your ideology.

With that said, here are a few things to keep in mind if you are approached by someone who is concerned or hurt by something you have said or done:

Resist the urge to react defensively. Accepting criticism is difficult, even more so when you’re being criticized for something you were unaware of – like the right way to interact with a colleague in a wheelchair without infantilizing them. It probably wasn’t your intention to offend them, but intention doesn’t overrule the very real pain you’ve caused them.
Sincerely listen with an empathetic heart. Avoid saying anything similar to “I didn’t mean it” or “I was just making a joke.” By saying you didn’t mean it, you can come across as trying to discredit the other person’s experience. And calling the encounter a “joke” can seem like you’re making light of that person's pain. As they express their feelings, strive to empathize and understand their perspective, rather than invalidate or “other” it.
Verbally acknowledge your impact. Regardless of your intent, it’s important to recognize and own up to the pain you’ve caused them. Verbal acknowledgment also serves as a spoken “promise” you make to yourself and to the other person. It’s a way of conveying, “I have heard and internalized what you said, I now recognize the pain I’ve caused, and my future self will act more thoughtfully and intentionally because of what you have shared with me.”
Apologize, but don’t expect forgiveness. You may not get it, and that’s okay. The best way to make amends is to educate yourself and be more cautious in the future.
Ask questions, but don’t expect answers. If your relationship allows the two of you to dig deeper, you can consider asking more questions about their life experiences, including the microaggressions they’ve experienced. Doing so may help you untangle other verbal or nonverbal microaggressions you are prone to, as well as deepen your understanding of their overlapping identities.

That being said, you shouldn’t expect folks from marginalized communities to do the heavy lifting for you. The burden of teaching has historically fallen on folks from underrepresented backgrounds, but it’s time we did our own homework.

What to do after the confrontation

As you walk away from the conversation, try not to hyper-focus on your guilt, or worse, to treat what happened like a one-time fluke. Instead, use the encounter as a springboard for driving personal, or even organizational growth.

Here are a few ways to productively channel the experience into meaningful action at your company:

Educate yourself. Exposing yourself to diverse perspectives can help you uncover unconscious biases and build the awareness necessary to align your actions and words with your values. Whether it’s books, movies, TV shows, or podcasts, there is a myriad of resources available for your self-education.
Step up for co-workers from marginalized communities. If you see a microaggression unfolding, there are several things you can do. Kerry Ann Rockquemore suggests engaging in what she calls “microresistance” by speaking up and intervening (professionally) on behalf of someone from a marginalized group. It can be as simple as saying, “What makes you say that?” or “I don’t get the joke. Can you explain it to me?” If you aren’t in a position where you feel safe speaking up at the moment, you can also consider approaching the perpetrator at a later time.
Raise awareness of microaggressions among coworkers and friends. Doing so can reduce some of the burdens marginalized folks face at work. As you continue to educate yourself and grow, you can share resources and raise awareness about unconscious biases, the different types of microaggressions that exist, and the fact that we are all capable of (unintentionally) committing them.
Advocate for organizational and/or policy changes. For example, you can start a petition to offer gender-neutral bathrooms, or ask to hold a Diversity, Equity, and Inclusion survey to measure and understand how different folks feel at your company. You can also advocate for increased resources and support systems specifically for individuals from marginalized communities, or to hold organized focus sessions across the organization to promote greater understanding and awareness.

6 actionable areas to improve DEI in your work place

Create a workplace where everyone can thrive

Download the ebook

Recognizing and untangling microaggressions at work

We’re all biased, we all make mistakes, and we’ve all probably committed microaggressions against others. That doesn’t mean our imperfections are an excuse for the problematic or insensitive ways we interact with others. It’s not about accepting your biases as inevitable – it’s about recognizing how they affect others and untangling them from your core beliefs and behaviors.

Every individual at a company shifts the needle on inclusion and belonging. That’s why building a truly diverse, equitable, and inclusive workplace begins by making an honest effort to educate yourself, embrace unfamiliar perspectives, and act thoughtfully and intentionally.

Resources to help start your self-education

These resources are by no means exhaustive and have been broadly placed into several, equally non-exhaustive categories. Many of the resources focus on incredibly intersectional issues and identities but are listed only once for ease of reference.

General